Program Officer - C Sector / Maui Based

HCF’s Collaboration Philosophy 

At the Hawai’i Community Foundation (HCF), we believe that an organization’s team as a “whole is greater than the sum of its parts” (Aristotle).  To us, this means that we are committed to be a collaborative ‘ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together.  We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai’i’s people.  We are excitedly looking forward to enhancing our team with the addition of a Program Officer.  

Position Summary

Like all HCF team members and volunteers, the Program Officer exudes the heart and passion for HCF’s mission: to inspire generosity, advocate for equity, forge connections and invest in community to create a better Hawai‘i.  Specifically, the Program Officer’s role is to help fulfill the promise of trust-based philanthropy and HCF’s Community & Economy (C) Sector program, lead grantmaking in Maui County and for the C Sector, support the overall development of Maui County grantmaking and the C Sector, and cultivate relationships with Maui County and C Sector nonprofits, community leaders, and others.  The Program Officer makes effective grants and other community investments through stewardship of various funds at HCF and servicing private foundation clients, advisory committees, and contracted partners.  This is a key position that provides leadership for Maui County and the C Sector in the realm of grantmaking.   Additionally, the position may support the development of grant program strategies and carry out special projects. 

Essential Position Responsibilities 

Key responsibilities fall within primary areas of focus and are as follows:  

Grant Program Management

• Responsible for an assigned portfolio of grant programs.
• Able to independently manage a grant program from start to finish in collaboration with other HCF team members.
• Develop the grant program strategy and design, including the grant program’s Request for Proposals.
• Manage grant program events and convenings, including grantee gatherings and training, as applicable.
• Oversee evaluation of grant program to track progress on meeting program’s goals and impact.
• Oversee external consultants and vendors to grant programs, if applicable.

Grant Review and Monitoring

• Review and evaluate grant proposals and provide written summaries and funding recommendations.
• Participate with colleagues on grant programs including proposal review and peer review of potential grants or awards.
• Monitor ongoing grant programs by reviewing grantee progress reports and final reports and conducting site visits, where appropriate.  Evaluate completed grant-funded projects. 
• Field inquiries from the public and grant seekers regarding grant opportunities in a nurturing manner.

Relationship Stewardship

• Cultivate relationships with nonprofit organizations, community leaders, and other community members to build trust, develop understanding of community need and opportunity, and implement community grantmaking.
• Maintain key relationships with funders and donors, program partners, and private foundation and advisory committee clients to implement community grantmaking.
• Participate in advancing the mission of HCF and HCF clients and donors to serve the needs of communities throughout Hawaiʻi.
• Work with Development and Donor Relations (DDR) staff to inform donor solicitations, respond to donor inquiries, and monitor fundraising goals.
• Support activities to connect clients with nonprofit organizations and to complement clients’ grantmaking programs.
• Deliver excellent service to all clients (internal and external) and exceed HCF’s service standard expectations, whenever possible. 
• Establish and maintain effective working relationships with all clients and gain their trust and respect of HCF.

 
Strengthen the Grants Services Team

• Motivate top performance and accountability through shared and clear communication of collaborative goals and objectives.  

Community & Stakeholder Collaboration

• Manage external meetings and events to facilitate successful community engagement.
• Schedule activities, make reservations, and manage invites.

 Information & Data Management

• Develop and manage data systems, including collection instruments and management protocols.
• Support budget and spending oversight, including invoice review.

 Communications

• Draft informational, advocacy, and reporting materials, including FAQs, newsletters, social media posts, etc.

 Collaboratively Drive the Success of HCF 

• Collaborate with colleagues and community stakeholders to build and exchange knowledge of the nonprofit sector, fields of interest, and potential grantees. 
• Deliver a collaborative team style internally with colleagues to achieve greater results.
• Serve as collaborative partner with DDR to ensure comprehensive relationship management strategies are utilized.

Supervision

• Supervise and mentor staff as assigned.

Other Responsibilities 

• Serve as a knowledgeable and collaborative representative of HCF in the community.
• Partner collaboratively with other staff members to ensure effective outcomes.
• Live the HCF values (act with integrity, treat others with respect and compassion, believe in the power of partnerships, have fun, make a difference every day.
• Perform other tasks as assigned.

 Position Requirements

HCF believes in ensuring that our team members can thrive in their positions.  Accordingly, the Program Officer must possess the following knowledge, skills, abilities, experience, and education: 

• Bachelor’s degree required.
• Minimum 5 years of relevant work experience in the non-profit sector preferred.
• Experience in grant writing and/or grant reviewing and evaluation.
• Experience with monitoring projects and writing reports.
• Experience working in Maui County, with communities in Maui County, and/or with organizations/institutions in Maui County, including government.
• Demonstrated passion for the betterment of Hawaiʻi and its people.
• Knowledge, sensitivity, and understanding of the history and complexities of Hawaiʻi’s indigenous and multicultural communities.
• Capable of thriving in a highly collaborative and flexible organization with an appreciation and respect for colleagues of diverse backgrounds and perspectives and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors.
• Exceptional interpersonal skills including the ability to communicate effectively with varied constituents including government officials, business and nonprofit leaders, and donors.
• Ability to be extremely discrete in working with sensitive or confidential information related to client and donor information, relationships, and funds.
• Excellent research, analytical, writing, presentation, and organizational skills to manage time effectively and meet multiple deadlines.
• Ability to perform work with attention to detail and accuracy.
• Strong computer skills in Microsoft Word, Excel, Outlook, and PowerPoint.
• Knowledge in grant and donor management database systems preferred.
• General math skills to review and produce business reports.

Certificates and/or Licenses (including Driver’s License):

• Valid driver's license, clean traffic abstract, and access to an insured vehicle

Work Environment, Physical, and Mental Demands

• Works under regular office conditions with the ability to work remotely.
• General office hours are Monday through Friday, 8:00 am to 5:00 pm with flexible hours, as needed.
• Required to travel, as needed.
• Ability to operate general office equipment including computer, copier, printers, fax machine, etc.
• Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment.